It’s all about the details
Moving to a new office is an exciting prospect for your business. Whether expanding the business or relocating to a new city, an office move is a new start and an opportunity to take a fresh look at your current communications systems to review whether they are still satisfying your requirements. To operate effectively and keep up with competition, you need technology to carry you into the future.
Monolithic, outdated technology will not get you there. As cathartic the technology relocation process might be, it is a very daunting task for those in charge of organising the office move. With this in mind, we have put together a few tips for ensuring a smooth move of your IT and telephone systems.
Often overlooked, the IT and telephone requirements of a company are essential to the successful transition from one office to another. You might have a stunning office environment, but if you have not enough telephone cabling or the required capacity and bandwidth, nothing will work. Rule #1: take a step back. Think about both the long and short term technology needs of your company to effectively map out the appropriate office move plan. Do not just take your equipment and technology with you, but rather re-evaluate your telecom systems and services to decide what needs to be changed, replaced or discontinued. It is important to reflect on your current set up and consider how it can be revamped to facilitate business efficiencies. Some key considerations are: “Do my current providers meet my expectations in terms of cost and service standards?”; “Would my office benefit from a wireless broadband connection?”; “How important is a fast, reliable broadband connection?”; “How many additional telephone lines do I need?”; and, “Is the cabling infrastructure suitable for my new office?”.
Once you have considered the technological ‘must haves’ in your new office, Rule #2 should be the engagement of move management consultants. A consultant can address what is possible or not in the new office you are considering, helping you minimise risks through careful planning, preparation and advanced provisioning. Questions like “Would my company save money by switching suppliers and service providers?”; “Could our internal IT team handle the move and outsource part of the move?”; and, “Is there enough ventilation to keep my servers cool?” can only be answered by relocation specialists who have the right knowledge and experience. An IT expert will be able to spot potential issues before you move or sign on the dotted line.
As with most things, careful planning can sidestep all those teething problems associated with office moving. If you follow these two simple rules, the technological side to moving office will run smoothly, leaving you enough time to sort out the squabbles of who is going to take the corner office!