Moving office in 2017?
When a move only happens once in a blue moon, it is often difficult to know where to begin.
An office relocation is definitely a huge undertaking, but it is one that can improve the overall productivity of your business. IT relocation has become integral to any office move and having that vital element fail could mean loss of earnings, productivity and a negative image for your business.
Office move planned?
Proper planning and preparation before your move is essential for a successful outcome. Relocating offices will always present a challenge, so anything you can do to minimise the impact before the move will go a long way towards a smooth transition and easier re-establishment of your IT systems in your new premises.
Scheduling your moving date with your IT service providers and your in-house IT staff at least two months before your move, as well as checking broadband connectivity at the new premises are definitely two of the things that you need to do first. With the amount of business conducted over the internet, it is very important that your business has a solid, high-speed broadband link in your new office – ideally before you have moved in.
Forgotten to back up your data?
With all the chaos of an office move, it can be easy to overlook some things such as data backup. There can be nothing worse than switching on your computer for the first time after your office move only to discover you cannot locate any of the files you were working on or important documentation needed to function.
Make sure you perform a complete back up of all your data and files before you start shutting down your IT systems for your move. Your IT equipment has to go through a lot with physically moving, reinstallation and re-configuration at the end point. You will want to get your systems up and running again as soon as possible, so the risk of any loss of data or other critical information should be avoided wherever possible. Knowing your data is safe is reassuring, especially if you have any hardware issues during your reinstallation.
It is not just a case of unplugging your equipment, throwing it into the back of a van, then plugging it back in at the other end. There are steps you must follow to ensure the safe shutdown of every server and piece of IT hardware you plan to take with you. Ignoring these safety protocols could cause data loss or complete failure of a server or hardware. This is not a job for someone without the right knowledge or experience, so to be on the safe side it is always sensible to put the move into the hands of professionals who are trained for this sort of work. Specialist IT movers will know exactly what needs to be done and how to complete the move safely with minimum risk to your business.
Found the best broadband connection yet?
Many SMEs fall into the trap of not looking for available internet options well ahead of time. It may surprise some business owners to know that the average lead time for connectivity takes up to 90 days, however if there are any unexpected problems down the line, such as capacity issues with BT Openreach network, the lead times could be even longer.
Moving offices is often not a case of switching like-for-like, especially when some office buildings might be quite old and not be able to support fibre Ethernet or may not have the broadband internet speed availability required to allow your business to function as normal.
You should check the availability and pricing early; never sign a lease before making sure these services meet your requirement; and, consider if there is an opportunity to accommodate the needs of any future expansion and demand on the infrastructure.
If further installation is required, get your orders in as early as possible and well in advance of your planned moving date. Bear in mind that lead times of up to 75 working days can be expected for copper Ethernet and leased lines, thus you may need extra time to have a site survey conducted before work can go ahead.
Is structured cabling already in place?
Office moves throw up some logistical challenges, but what can sometimes be overlooked is the cabling. Wrapping up an office can give you the chance to check the quality of the in-building telephone and data cabling before reconnecting your equipment. Moving is the right time to install new cabling systems or make alternations to the existing. Failing to notice poor quality cabling can cause unreliable network and phone connections that can hamper your work and cause delays.
If there is no suitable structured cabling already in place or if what is available does not fit your needs, the disruption and extra costs of having new cabling installed once your office has been moved will hinder your day to day business practices, and will make it difficult for your staff to perform their jobs efficiently. Installing cabling is not a job to be done after you have moved your office, so make sure you have suitable cabling in place well before your moving date.
Struggling with potential relocation?
With so much to consider and remember to put in place for a successful office move, it is imperative that you should seek professional advice and help. Working with KSBC, the technology relocation specialists, you can be rest assured that you are in safe hands. We understand that you might not be completely familiar with all the aspects of moving your office, so let us come in to check the availability of telephone extensions, test for CAT5e cabling capabilities, available broadband services, telephone lines and number migrations for you.
KSBC has the knowledge and experience to move your IT equipment and will guide you through each aspect of your office relocation project and plan for a successful move. We can alleviate any pressure associated with your move, ensuring a smooth transition to your new premises and making sure your team has nothing to worry about.